Services

What It Is: End-to-end monthly financial tracking and balance sheet management tailored specifically for real estate portfolios. I handle door-level income and expense logging while maintaining strict IRS compliance for asset classification and property liabilities.

Why Investors Need It: Generic bookkeepers lump your numbers together and miss critical industry rules. Misclassifying a $10,000 roof replacement as a routine repair distorts your cash flow and risks tax audits, while mixing tenant security deposits with operating funds creates severe legal liability. I protect your balance sheet, keep you legally compliant, and show you exactly which properties are driving profit.

Key Deliverables:

• Door-Level Financials: Property-by-property P&L statements, net cash flow reports, and monthly bank/credit card reconciliations.

• CapEx & Asset Tracking: Precise repair vs. capital expenditure logs and updated asset basis schedules.

• Liability & Escrow Management: Dedicated security deposit liability sub-ledgers and lender escrow balance reconciliations ready for your CPA.

Whether your books are six months behind, buried in a messy spreadsheet, or you're starting fresh with a new acquisition, running a portfolio on messy financials costs you time, money, and tax deductions.

I provide specialized real estate bookkeeping setup and cleanup services designed to transform financial chaos into clean, audit-ready, door-level reporting.

1. Software Consultation & Custom Ecosystem Setup

Not every accounting tool fits every real estate strategy. Selecting the wrong software leads to overpaying for features you don't use—or lacking the tracking detail your CPA needs. I help you choose, configure, and optimize the exact platform built for your portfolio size and strategy:

• QuickBooks Online

• Baselane

• Xero

• Stessa

2. Complete Historical Book Cleanup (Catch-Up Services)

If your books are months (or years) out of date, tax season becomes an expensive nightmare. I untangle your back-office data to get you current.

• Sorting, logging, and categorizing months of backlogged transactions.

• Un-commingling mixed business and personal account activity.

• Resolving duplicate entries, missing receipts, and un-reconciled bank feeds.

• Reclassifying historical expenses so CapEx items (like roof or HVAC replacements) don't get wrongly expensed as routine repairs.

3. Tailored Real Estate Chart of Accounts Setup

Generic bookkeepers setup default retail business charts of accounts. I construct a custom system structured specifically around real estate tax rules.

• Establishing door-by-door and unit-by-unit class tracking.

• Setting up dedicated asset, liability, and loan sub-ledgers.

• Isolating tenant security deposits to comply with state escrow guidelines.

• Aligning expense categories directly with IRS Schedule E lines for seamless tax filing.

The Deliverable: 

Financial Clarity When setup or cleanup is complete, you receive reconciled balance sheets, clean property-level P&Ls, and a fully operational system that runs smoothly moving forward. 

What It Is:

Specialized, itemized transaction accounting and job costing designed specifically for real estate investors executing rehabs, fix-and-flips, and BRRRR (Buy, Rehab, Rent, Refinance, Repeat) strategies. Unlike static buy-and-hold bookkeeping, active renovation projects require real-time tracking of capital flows, draw schedules, scope-of-work budgets, and debt service to ensure every property stays on budget and yields its target profit margin.

Why Investors Need It:

Successful flips and BRRRR properties live or die by their cost management. Failing to track hard and soft costs accurately distorts your true return on investment (ROI) and leads to costly tax missteps. Material costs, contractor payments, permit fees, hard money lender interest, and utility holding costs must be properly capitalized or expensed under IRS guidelines to avoid overpaying on short-term capital gains taxes or triggering tax audits. I maintain active cost-accounting controls throughout the lifecycle of your rehab, giving you complete visibility into your project's financial health from acquisition to final sale or refinance.

Key Deliverables:

• Project Budget vs. Actual Reports: Detailed cost-to-complete line items broken down by labor, materials, permits, and soft costs so you can catch budget overruns before they ruin your profit margins.

• Vendor & Subcontractor 1099 Compliance: Systematic tracking of contractor draws, W-9 collection, and payment logging to ensure effortless, penalty-free year-end 1099 filings.

• Capitalized Rehab vs. Holding Cost Breakdowns: Clear separation of capitalized improvements, holding expenses (utilities, taxes, insurance), and loan interest to streamline CPA tax filing and optimize capital gains calculations upon disposition.

• Refinance & Cash-Out Basis Schedules: Accurate, documented capital basis tracking ready for lenders and appraisers when executing the refinance stage of your BRRRR strategy.